Minutes of the Chilliwack Field Naturalists Executive Meeting

Tuesday, Nov 7, 2017

Janet Pollock’s home, Chilliwack

Present: Scott Denkers, Janne Perrin (Skype) Janet Pollock, Annabelle Rempel, Fernando Selles, Paulina Selles, Helen Turner.

  1. Call to order at 7:10 pm
  2. Minutes of the previous meeting – Motion for adoption by Scott, seconded by Paulina and approved by executive.
  3. Approval of the agenda – Approved with additions.
  4. Business arising from the minutes
    1. Treasurer Records – Janet plans on covering question on what to do with historic records being stored at her place at next meeting.
    2. Spotted Owl Breeding Program – No report
    3. Facility for CBC Potluck – Will not work at Janet’s. Chilliwack United Church costs $75, but has no kitchen. Janet suggested the Heron Reserve as she knows it well. Camille, the Executive Director said it would be fine fine to use the facility. The Executive agreed to donate $75 for the use of the facility. Janet will arrange with Camille. Doors will open at 4 pm, dinner at 5 pm. It will be a potluck, so bring own food dish. This will be Saturday, Dec 16th.
  5. New Business
    1. November Speaker – Sean Boyd on Snow Geese, Marshes and Management.
    2. November Field Trip – Reifel Bird Sanctuary, Nov 26th. Janne plans on doing field trip if there’s interest.
    3. Newsletter – Janne doesn’t currently have confirmed 2018 dates for speakers on record yet—will check with Lee.
    4. Website – Janne will keep the website up-to-date for as long as possible.
    5. Camp River Grant – Helen and Lee worked on Chilliwack Foundation grant. At this point, we don’t know if it was submitted as Lee has been having computer problems.
    6. BC Nature FGM 2017 – Janne drove out with Cynthia, 2017 Daphne Solecki Award Winner, to Vernon on September 21st and stayed at the event hotel. Variety of interesting evening speakers on everything from snakes to water conservation. Field trips to Kalamalka Forestry Centre, Bishops Bird Sanctuary and Okanagan Rail Trail. Cynthia received her award at the Saturday night banquet and thanked BC Nature members eloquently. See Janne’s previously circulated report for details.
    7. Harrison Camp 2018 – Janne and Helen worked on the budget details. See Janne’s previously circulated spreadsheet for financial estimates and notes. How should the club split profits with BC Nature? We can decide closer to the event date.
    8. Christmas Bird Count Orientation Meeting – Neighbourhood Learning Centre, Dec 5th, 6:30 pm. Denis and Janne will be presenters.
    9. BC Field Ornithologists AGM – Fernando reported that the BCFO AGM will be June 1-3, 2018 in Hope. Jude Grass is lead organizer for the AGM and she asked for ideas of places to go for birding outings around Hope. Fernando plans to get back to Jude. BCFO also met with Scott Denkers and Kelly Pearce, Hope Mountain Centre, to determine meeting facility and food plans.
    10. Eagle Fest 2017 – Discussion was had about whether we should be involved this year. CFN hasn’t specifically been invited to participate this year. It also was noted that we never seem to generate new members from the event.
  6. Reports
    1. Financial Report – balances as of Oct. 31st (circulated earlier). Janet noted that the interest from the term deposit hadn’t been added to the general account earlier in the year, but it has now been included in the total. Janet moved for adoption of report, seconded by Fernando and approved by the Executive.
        1. General Account $ 1,515.70
        2. Term Deposit (Val Whetter bequest) $10,000.00
        3. Camp River Account $ 5.59
        4. Equity Share $ 32.22
    2. Membership – The executive went through the membership list that was just updated by Janet.
    3. Conservation Report – Detailed report will be available on our website. Topics covered included: Whales and plastic trash; Brazilian free-tailed bat reported in BC, a first for the region; Regulations will be coming into effect to protect resident whale populations; Herrling and Carey Island bridge proposal and negative impact on fish populations; Low salmon returns this year.
    4. Eastern Fraser Valley NatureKids – Helen circulated report previously.
  7. Next meeting: January 9th, 2018 (one week later than usual).
  8. Thanks to Janet Pollock for hosting.

Adjourned at 9:10 pm

Submitted by Scott Denkers